1. BACKGROUND
This Privacy Policy was last updated in April 2019 and explains how we use the clients personal information that Mortgage Help Centre (as defined below) collects or generates information in connection to its business activities and Marketing Preference Centre at www.mortgagehelpcentre.com(the “Preference Centre”).
Mortgage Help Centre, “we or “us” means of Unit 2, 345 Vicrage Farm road, Hounslow Middlesex TW5 0DZ.
We collect and use certain personal data via the Preference Centre or direct contacts and we are accountable for ensuring that we use that personal data in compliance with data protection laws. This Privacy Policy governs the handling of personal data by us in the course of performing our duties.
2. THE TYPES OF PERSONAL DATA WE COLLECT
When you visit the Preference Centre and in the course of our service we may gather personal data when you provide it to us, we may collect and process the following personal data about you:
- Information that you provide to Mortgage Help Centre. Such information may include details of your marketing preferences (i.e. the marketing materials that you would like to receive from Mortgage Help Centre.
- Information that we gather or produce about you. When you submit information via the Preference Centre, we may use this information to help build a better picture of the topics and materials that interest you or may interest you, and the ways in which you would like to receive them.
- If you contact us we may keep a record of that communication.
- Details of your visits to our site including, but not limited to, traffic data, location data, weblogs and other communication data and the resources that you access.
- Contact information
- Identity information
- Employment details, Financial or health and medical information
3. HOW WE USE YOUR INFORMATION
Your personal data may be stored and processed by us in the following ways and for the following purposes:
- to understand your marketing preferences and keep them up to date;
- to communicate with you in order to provide you with information about Mortgage Help Centre and the products and services offered that might be of interest to you;
- for the administration and maintenance of databases and storing your marketing preferences.
However, in using personal data we make sure that the usage complies with the law. The use of your personal data as described in this Privacy Policy is permitted because:
- it is necessary for our legitimate business interests, because it allows us to:
o keep a record of what our contacts are interested in hearing about and how they would like to hear about it;
o ensure that we only send our contacts marketing materials that they would like to receive and that may be of interest to them; and conduct more effective business development and marketing activities. - You may have consented for us to use your personal data to send you certain marketing materials when you submit your marketing preferences to us via the Preference Centre.
- Where you have consented to be contacted for such purposes, to provide you with information or services that you request from us or which we feel may interest you.
- To carry out our obligations arising from any contracts entered into between you and us.
- To allow you to participate in any interactive features which may offer on our site from time to time, when you choose to do so.
- To notify you about changes to our service.
We will take steps to ensure that the personal data is accessed only by employees of Mortgage Help Centre that have a need to do so for the purposes described in this Privacy Policy.
Below we describe how we use your personal data, the lawful basis for processing it and if applicable, third party activity
Stage and reason of application/processing |
What Personal Data |
How long do |
Why do we retain |
You have made a basic enquiry but insufficient to do a lender’s credit search |
Personal, contact information and basic |
6 months from the end of the enquiry or 3 months if you |
To contact you and |
You have made an enquiry |
Personal, contact information full plan |
12 months from the end of the enquiry |
To contact you and |
We have provided mortgage or investment or insurance advice |
Personal, contact information full plan |
3 years from the end of the enquiry |
To meet our regulatory and legal |
We have successfully arranged finance, investment or general |
Personal, contact information full plan |
6 years from the end of the enquiry |
To provide you |
If applicable, completing due diligence checks on behalf of a provider or reporting suspicious |
Evidence of proof of identity, |
6 years from end of enquiry or from date of suspicious |
To comply with our |
Investigating and responding to complaints. |
Records of complaint investigation notes, supporting evidence including |
6 years after end of contractual |
To comply with our |
Sending promotional |
Personal contact details. |
While we have your consent and |
To keep you informed of our services and |
4. DISCLOSURE OF YOUR INFORMATION TO THIRD PARTIES
We may share your personal data within Mortgage Help Centre for the purposes explained above.
We may also share your personal data outside of Mortgage Help Centre as further described below:
- With our business partners whose products and services you have indicated that you would be interested in hearing about;
- With third party service providers for the purposes of providing services to us that enable or support our fulfillment of the purposes described in this Privacy Policy. These third parties will be subject to appropriate data protection obligations;
- To the extent required by law, for example if we are under a duty to disclose your personal data in order to comply with any legal obligation, or to establish, exercise or defend our legal rights;
- If we sell our business or assets, in which case we may need to disclose your personal data to the prospective buyer for due diligence purposes; and
- If we are acquired by a third party, in which case the personal data held by us about you will be disclosed to the third party buyer.
5. HOW LONG WE KEEP YOUR PERSONAL DATA
How long we will hold your personal data for will vary and will be determined by the following criteria:
- the purpose for which we are using it (as further described in this policy) – we will need to keep the data for as long as is necessary for that purpose; and
- legal obligations – laws or regulation may set a minimum period for which we have to keep your personal data
6. YOUR RIGHTS
In all the above cases in which we collect, use or store your personal data, you may have the following rights and, in most cases, you can exercise them free of charge. These rights include:
- The right to obtain information regarding the processing of your personal data and access to the personal data which we hold about you;
- The right to withdraw your consent to the processing of your personal data at any time. Please note, however, that we may still be entitled to process your personal data if we have another legitimate reason for doing so;
- In some circumstances, the right to receive some personal data in a structured, commonly used and machine-readable format and/or request that we transmit those data to a third party where this is technically feasible. Please note that this right only applies to personal data which you have provided directly to Mortgage Help Centre;
- The right to request that we rectify your personal data if it is inaccurate or incomplete;
- The right to request that we erase your personal data in certain circumstances. Please note that there may be circumstances where you ask us to erase your personal data but we are legally entitled to retain it;
- The right to object to, or request that we restrict, our processing of your personal data in certain circumstances. Again, there may be circumstances where you object to, or ask us to restrict, our processing of your personal data but we are legally entitled to refuse that request; and the right to lodge a complaint with the relevant data protection regulator if you think that any of your rights have
been infringed by us. - To exercise your right, we will not ask for any fees, unless it is felt to be repetitive or excessive. If applicable, you will be advised of how much it will be before applying the fees.
- To restrict our use of personal data
- You can ask that we restrict our use of your personal data in certain circumstances, for example;
o where you think the information is inaccurate and we need to verify it;
o where our use of your personal data is not lawful but you do not want us to erase it;
o where the information is no longer required for the purposes for which it was collected but we need it to establish, exercise or defend legal claims; - To object to use of personal data
- You can object to any use of your personal data which we have justified on the basis of our legitimate interest, if you believe your fundamental rights and freedoms to data protection outweigh our legitimate interest in using the information. If you raise an objection, we may continue to use the personal data if we can demonstrate that we have compelling legitimate interests to use the information.
- To request a transfer of personal data
- You can ask us to provide your personal data to you in a structured, commonly used, machine- readable format, or you can ask to have it transferred directly to another data controller (e.g. another company).
- You may only exercise this right where we use your personal data in order to perform a contract with you, or where we asked for your consent to use your personal data. This right does not apply to any personal data which we hold or process by non- automated means.
You can exercise your rights by contacting us using the details provided at clause 10 below.
7. OTHER WEBSITES
If you follow a link to another website (including a website operated by Mortgage Help Centre), different privacy policies may apply. You should read these policies before you submit any personal data to these websites and agree that use of your personal data by those websites will be subject to those privacy policies
9. CHANGES TO THIS PRIVACY POLICY
Any changes we make to our Privacy Policy in the future will be posted on this page and where appropriate, notified to you by email. Please check back frequently to see any updates or changes to our Privacy Policy.
10. QUESTIONS AND CONCERNS
If you have any questions or concerns about our handling of your personal data, or about this Privacy Policy, please contact us using the following contact information:
Address: Mortgage Help Centre. Unit 2, 345 Vicrage Farm road, Hounslow Middlesex TW5 0DZ
Email Address: info@mortgagehelpcentre.com
We are usually able to resolve privacy questions or concerns promptly and effectively. If you are not satisfied with the response you receive, you may escalate concerns to the applicable data protection regulator in your jurisdiction. Upon request, we will provide you with the contact information for that regulator.
I acknowledge receipt
Name |
________________________________________ |
Signature |
________________________________________ |